Instruments Register

Overview

Purpose of the CASA Instrument Module

The CASA Instrument module is designed to maintain a register of all CASA instruments, approvals and delegations which have been issued to T&C staff members and the AOC itself.

This module keeps track of the expiry date of each instrument and approval, and sends emails to T&C staff and management when an approval needs to be renewed.

CASA Instruments

Who Can Add or Edit an Instrument

A CASA Instrument can be added, edited and viewed by Users who are members of either the ftm, admins, or training_coordinators groups.

All of these Users are also allowed to remove or activate a CASA Instrument as this is considered to be the same as editing an instrument.

What is the Difference Between an Approval and a Delgation

An Approval is an instrument issued by a CASA office that authorises a person to perform a specific function or task.

In contrast, a Delegation is a legal document issued by the Director of Safety (i.e. the head of the CASA) that delegates certain powers of CASA to a person.

In practical effect, an Approval is issued for routine tasks and functions (e.g. appointing someone as a Check Captain), whilst a Delegation is issued for a very specific and unique task (e.g. delegating the power to issue a licence or rating).

How are Approvals Renewed

Approvals are not renewed. Instead, they are cancelled or removed and replaced by a new approval.

For this reason, when an approval expires:

1. It should be removed as described in the Removing a CASA Instrument section.

2. The replacement instrument should be added as described in the Adding a CASA Instrument section.

   by opening the Instrument Index page, locating the instrument

How are Delegations Renewed

In contrast to CASA approvals, a delegation is renewed by having it’s expiry date amended by another piece of legislation known as an Omnibus instrument.

An Omnibus is simply a piece of legislation that amends a large number of delegations at the same time.

In practice, this means that once a delegation is issued, the original delegation will remain current because it’s expiry date is continually being pushed back and extended by Omnibusses.

Adding a CASA Instrument

Who Can Add a CASA Instrument

CASA Instruments can be added by any User who is authorised to add an instrument (see the Who Can Add or Edit an Instrument section for details).

How to Add an Instrument

To add a CASA Instrument, either:

• Select the Add Instrument item in the Instruments menu, or
• Open the Instrument Index and click on the Add Instrument button at the top-right of the page.

This will open the Add Instrument form. Complete the form with the applicable details and then click on Submit to add the instrument.

Removing a CASA Instrument

What Happens When a CASA Instrument is Removed

When an instrument is ‘removed’, it’s not actually from the database; instead, the instrument is marked as Inactive and is simply not displayed in the usual index of CASA Instruments.

Other actions, such email notifications, are also turned off whenever a CASA Instrument is removed/inactive.

Note

CASA Instruments cannot be deleted by a normal user. If an instrument absolutely has to be deleted then this can be done by a sysadmin user through the admin control panel.

One a task has been deleted in this way then it cannot be recovered (which is why only the sysadmin user is allowed to delete the task!).

See the System Admin for further details.

How to Remove a CASA Instrument

To remove a CASA Instrument:

1. Open the Instrument Index page and locate the CASA Instrument to be removed
2. Click on the Remove link displayed in the far-right column of the index table.

After an CASA Instrument has been removed it is removed from the Instrument Index so long as the is_active == true filter is selected.

How to Activate a CASA Instrument

To activate a CASA Instrument that has previously been removed:

1. Open the Instrument Index page and locate the task to be acitvated

   Note

   Ensure that the Is Active filter in the filter box is set to either All or False so that CASA Instruments that have been removed are visible.

2. Click on the Activate link displayed in the far-right column of the index table.

The CASA Instrument will now be activated, and will appear in the normal list of active CASA Instruments diisplayed on the Instrument Index page.

Email Notifications

Overview of Email Notifications

The webserver that hosts the Training Portal has been setup to run a program every day to check the status of the CASA Instrument Register and send out email alerts when the status of a CASA Instrument changes.

Email alerts are sent once per task when the status of the task changes. If, for some reason, an alert is not sent immediately when the status of an instrument changes (e.g. if the server is down), that alert will be sent immediately after the problem has been resolved.

What Email Notifications are Sent

Email notifications are sent when a CASA Instrument’s status changes IAW the following statuses:

• Approaching Due: Sent 90 days before expiry.
• Due Soon: Sent 30 days before expiry
• Expired: Sent when the instrument expires

Who Receives Email Notifications

Email alerts for CASA instruments are sent to all Users who have the Receives Email Alerts property selected as True (checked) in their user profile.

Receives Email Alerts property set to True