Training Tasks

Overview

What is a Training Tasks

Training tasks are used to represent the various different training and checking sessions which are completed by the Training and Checking Organisation.

Training tasks include all simulator and aircraft T&C operations, and also cover selected ground training operations. Examples of the types of training tasks managed by the Training Portal are:

• Simulator Type Rating training
• Aircraft line checks (both pilots and cabin attendants)
• Simulator recurrent (cyclic) checks
• Recurrent ground training courses, such as:
  • Dangerous goods awareness training
  • Crew Resource Management (CRM) training
  • Aircrew security training
  • Emergency procedures (20.11) training
• Selected T&C staff tranining flights.

Other types of training tasks may also be managed by this module. Please see the System Admin section for detailed instructions on how to add, edit, or remove a particular type of training task.

Working with Training Tasks

Training Tasks are created, updated, and completed using a particular sequence of steps. This workflow is:

1. A Training Task is created
2. The Training Task is scheduled for a particular date/trainer
3. The Training Task is completed by the trainer
   • If required, a Training Record will be created when the task is completed (see the Training Records section for details).
4. After a Training Task has been completed, a new task is created to replace it if the task is a recurrent T&C task.

This workflow is shown in the following figure:

Training Task Workflow

Training Task Index

The usual way of interacting with Training Tasks is through the Training Task Index. This index can be accessed from the various entries in the menu for the site. Alternatively, the Training Task Index can be accessed directly from the following URL:

http://training.airnorth.com.au/tasks/index/

Pagination

The Training Task Index is paginated to show 50 tasks at a time. This is done to avoid long loading times for the site if a lot of tasks had to be loaded simultaneously.

Filtering

The Training Task Index can be filted to show only tasks meeting certain criteria.

To filter the tasks, click on the desired criteria or property in the Filter box which is normally located on the right-hand side of the page.

Training tasks can be filtered by the following properties:

• Task name
• Task component (i.e. recurrent or intake)
• Aircraft type (fleet)
• Training resource (i.e. sim, aircraft, or briefing)
• Result (Satisfactory, Unsatisfactory, or Incomplete)
• Candidate group (e.g. pilots or cabin_attendants)
• Whether or not the task is a qualification
• Whether the task is active or inactive

In order to remove a particular filter, click on the All item for that particular filter.

Training task filter box and ‘All’ entry

Searching

You can also search training tasks to find tasks matching particular properties or words.

To search the training tasks, simply type the desired word or phrase in the Search box on the top left-hand side of the page.

Training task search box

The system will then search for these words in a number of properties of the Training Tasks, and will then show only training tasks that match this search.

The properties of Training Tasks that are included in these searches are:

• The candidate’s full name
• The candidate’s ARN

Note

The search and filter functions work in conjunction with each other.

For example, if the filter is set to “Line Check” and the candidate’s last name of “Manning” is entered in the search box, then the system will show all line checks associated with “Manning” as the candidate.

Creating a New Task

Who can Create a Task

Training Tasks can be created by Users who are in the admins, or ftm groups.

Note

To edit or change the groups a User belongs to, see the Users section of this documentation.

How to Create a Task

To create a Training Task:

1. Open the Add Task form by either:
   • Clicking on the Add Task entry in the Training Tasks menu, or
   • Going to the Training Task Index and clicking on the Add Task button at the top-right of the screen.
2. Fill out the details for the task in the Add Task form and then click submit.

Add Task Form

Editing a Task

Who Can Edit a Task

Training Tasks can be edited or changed by Users who are in the admin or ftm groups.

Note

To edit or change the groups a User belongs to, see the Users section of this documentation.

How to Edit a Task

To edit a Training Task:

1. Open the Training Task Index page and locate the task to be edited or changed
2. Hover over the >> in the far right column, then click on the Edit Task item in the menu that appears to open the Edit Task form
3. Edit or change the details in the Edit Task form and then click submit.

After editing the task you will be redirected to the index or page you were last viewing.

Edit Task Form

Scheduling a Task

Who Can Schedule a Task

Training Tasks can be scheduled by any User who can edit or change a task; that is, any User who is a member of either the ftm or admins groups.

How to Schedule a Task

Training Tasks can be scheduled either through the Training Task Index or through the Task Scheduling Calendar.

Scheduling Tasks Through the Training Task Index

To schedule a task through the Training task Index:

1. Open the Training Task Index page and locate the task to be edited or changed
2. Hover over the >> in the far-right column, then click on the Schedule Task item in the menu that appears to open the Schedule Task form
3. Edit or change the details in the Schedule Task form and then click Submit.

You will be redirected back to the Training Task Index page after the task has been edited.

Schedule Task Form

Scheduling Tasks Through the Task Scheduling Calendar

The Task Scheduling Calendar provides an alternative way to view and scheduled planned training tasks. To schedule a task through the Task Scheduling Calendar:

1. Open the Training Tasks menu and click on the Task Scheduling Calendar item.
2. Select the type of task/s to be scheduled, as well as what resources to include, and how many months ahead to search for due tasks
3. Click submit to show a list of the tasks which:
   • Have already been scheduled; these will appear on the calendar, and
   • Have not yet been scheduled; these will appear in tables below the calendar.
4. To schedule a task from this screen, click on the name/initials of the candidate to open the Schedule Task form.
5. Edit or change the details in the Schedule Task form and then clikc Submit.

You will be redirected back to the Task Scheduling Calendar after the task has been edited.

Training Task Scheduling Calendar

What Else Happense When a Task is Scheduled

When a task is scheduled, it also sends an email alert to a number of people informing them that the task has been scheduled. These alerts are sent to:

• The candidate
• The trainer

The notification that is sent includes:

• The scheduled date
• The due date
• The assigned trainer
• Any comments or remarks saved in the Remarks field

The email alert gets sent at 1800 CST every day. An update is also sent to both the trainer and the candidate when any one of the details outlined above changes.

Note

These alerts are not sent if:

• The task is both scheduled and completed on the same day
• The task is marked as Inactive (is_active == False)

(This is done to avoid nuisance warnings being sent when the task is already completed and/or the candidate is no longer working for the Company.)

An example email notification to a candidate is shown below.:

Hi,

You have been scheduled to complete a training task as follows:

        Task:                   Cyclic 01
        Trainer:                Noel Habib
        Scheduled Date:         16 Jul 2016
        Due Date:               30 Jun 2016

If you have any questions or concerns about this task, then please contact
the Flight Training Manager, Rod Manning, at rod.manning@airnorth.com.au.

Note:
------------------------------------------------------------------------------
This message provides advice only: final confirmation of T&C tasks is ONLY
made when the roster is published.'
------------------------------------------------------------------------------


--
Regards,


Training Portal
(Database Admin: Rod Manning <rod.manning@airnorth.com.au>)

Example training roster notifications which are sent to T&C staff are shown below. Note that these notifications also include all of the comments which have been recorded for a task, and that details which have been changed are marked with an ‘*’:

Hi,

Your list of scheduled training tasks is shown below. Any changes to
previously notified tasks are marked with an asterix ('*'):

----------------------------------------------------------------------------
*14 Sep 2016    Cyclic 02       E120

Candidates:     Rian McGill, Bruce Moncrieff

Remarks:        BLM: No buffer period available.
----------------------------------------------------------------------------
15 Sep 2016     Cyclic 02       E120

Candidates:     Susha Semenikow, Joel Prouten
----------------------------------------------------------------------------
*24 Sep 2016    Cyclic 02       E120

Candidates:     Michael Herd, Paul Feliszek
----------------------------------------------------------------------------

--
Regards,


Training Portal
(Database Admin: Rod Manning <rod.manning@airnorth.com.au>)

Completing a Task

Who Can Complete a Task

Training Tasks can normally only be completed by the trainer who is assigned to complete the task.

However, members of the sysadmin and ftm groups can also complete tasks. This has been done to allow the Flight Training Manager to mark tasks as complete if a hard-copy record is completed instead of an online one.

How to Complete a Task

To complete a task from the Training Tasks menu:

1. Open the Training Tasks index and locate the task to be completed.
2. Hover over the >> in the far right column, then click on the Schedule Task item in the menu that appears.

Complete Task Action on Training Task Index

Alternatively, tasks can be completed from Home (Welcome) screen by clicking on the Complete link in the table of Scheduled Tasks.

Complete Task Link on Welcome Screen

Note

In both cases, the link to Complete the task will only be displayed if you are appropriately authorised to complete the task.

Completing Tasks with Sequences

If a task has sequences associated with it then a Training Record form will be opened when the task is completed.

See the Training Records section of this users guide for details on how to complete a Training Record.

Note

Tasks with sequences associated with them are usually tasks that are conducted in the simulator or actual aircraft; for example:

• Line checks
• Cyclic sessions
• Type rating training

Ground training tasks (e.g. CRM, 20.11/EP, aircrew security) never have sequences associated with them

Completing Tasks Without Sequences

Training tasks without any sequences associated with them will open the Complete Task form when the Complete link is clicked. To complete such tasks:

1. Select the date the task was completed
2. Select whether the task was completed to a Satisfactory or Unsatisfactory standard
3. Click Submit

Complete task form

What Else Happens When a Task is Completed

When a training task is completed, the Training Portal completes a number of additional administrative functions to help Training Department managers and supervisors keep track of things.

Create Recurrent Task

If the task has a recurrency period associated with it, the Training Portal automatically creates a new task to replace the task that has just been completed.

The Training Potal also automatically calculates the correct due date for the new task based on:

• Whether the original task was completed before or after the due date
• Whether the task was completed to a Satisfactory or Unsatisfactory standard
• The rules governing how the task repeats (e.g. intervals, buffer periods, etc.)

Note

See the System Admin section for details on how to view and modify the repeat details for individual types of training tasks.

Task Completion Notification

For selected tasks, the Training Portal will send an email to nominated managers and supervisors to notify them that the task has been completed.

This notification email is sent to the FlightTrainAdmin@airnorth.com.au address, and an example task completion notification email is shown below:

Hi,

The following training task has been completed:

        Candidate:              Rod Manning
        Task:                   Cyclic 02
        Completed Date:         17 Oct 2016
        --------------------------------------------
        Result:                 Satisfactory
        New Expiry Date:        31 Oct 2017

A copy of the training record for this task can be viewed at the following URL:

        http://training.airnorth.com.au/training_records/view/1421/

Pilot Recency Details:

        Flight Time:            4.0 hrs
        IF Hours:               1.5 hrs
        Night Hours:            3.5 hrs
        Night Takeoffs:         2
        Night Landings:         2
        Approaches:             ILS, RNAV, Vis. Approach, LVTO

--
Regards,


Training Portal
(Database Admin: Rod Manning <rod.manning@airnorth.com.au>)

Removing a Task

Who Can Remove a Task

Training Tasks can be removed by any User who can edit or change a task; that is, any User who is a member of either the admin or ftm groups.

What Happens When a Task is Removed

When a task is ‘removed’ it’s not actually from the database; instead, the task is marked as Inactive and is simply not displayed in the usual index of Training Tasks.

Also, other actions, such as Task Schedule Notifications, and display on various PDF reports (etc.) are turned off whenever a task is removed/inactive.

Note

Tasks cannot be deleted by a normal user. If a task absolutely has to be deleted then this can be done by a sysadmin user through the admin control panel.

One a task has been deleted in this way then it cannot be recovered (which is why only the sysadmin user is allowed to delete the task!).

See the System Admin for further details.

How to Remove a Task

To remove a task from the system:

1. Open the Training Task index page and locate the task to be removed.
2. Hover over the >> in the far right column, then click on the Remove item in the menu that appears.

Remove object from index

How to Activate a Task

To activate a task that has previously been removed:

1. Open the Training Task index page and locate the task to be activated

   Note

   Ensure that the Is Active filter in the filter box is set to either All or False so that tasks that have been removed are visible.

2. Hover over the >> in the far right column, then click on the Activate item in the menu that appears.

The task will now be activated, and will appear in the normal list of active tasks for that User.

Activate object in index